prowly - privacy policy

last updated: May 2026

this policy explains what data prowly collects, how it is used, and how you can request its deletion.

what we collect

when you interact with prowly, the following information may be stored:

your discord username, display nickname, and user id
your roles within servers where prowly is active
server information (server id, name, channel ids)
message content sent to AI features (translation, summarization, explanation, fact-check, OCR)
user-created tags (tag name, content, and associated server id)
temporary file data during downloads and OCR processing (not retained after completion)

donated api keys

prowly offers an optional /donate command that allows users to voluntarily submit a google gemini api key to expand the bot's capacity. if you choose to donate a key:

the key is stored on the bot's server and added to a shared pool used to power ai responses across all servers
the key is used solely for making requests to the google gemini api
the key is never shared with any third party beyond google's own api infrastructure
donated keys are periodically validated; keys that are no longer functional are automatically removed

to revoke a donated key, simply delete or regenerate it in google ai studio. the key will be automatically detected as invalid and removed from the pool within an hour. you may also contact the bot owner directly to request immediate removal.

third party processing

prowly uses the google gemini api to power AI responses. messages and images you send to AI features are transmitted to google's servers for processing. this is required for those features to function. there is no way to use prowly's AI features without this. google's use of this data is governed by their own privacy policy.

prowly also queries third-party APIs including roblox, steam, rotector, ropro, tasebot, frankfurter, safebooru, urban dictionary, and downdetector. only publicly available data or data you explicitly provide (such as a roblox username or steam game name) is sent to these services.

beyond these necessary service providers, your data is never sold, shared, or used for advertising.

how long we keep it

your data is retained until you request deletion. server data is automatically purged if prowly is removed from a server. tags are stored until deleted by a server administrator. we do not otherwise automatically purge data on inactivity.

download and OCR files are temporary: they are processed immediately and deleted from our systems afterward. litterbox-hosted files expire according to their retention settings (default 1 hour).

requesting deletion

you have commands available to manage your data:

/tag delete -- removes a specific tag from your server

for full data deletion requests (all personal data, message history, or server data), contact the bot owner directly or reach out via the support server. we will process verifiable requests within 30 days.

security

we take reasonable measures to protect stored data, including database encryption and restricted access. however, no online service is completely secure, and we cannot guarantee absolute protection against unauthorized access.

contact

if you have questions or concerns about your data, you can reach out via the bot's support server or by DMing the bot owner directly.